Choosing the best virtual mailbox is an easy win if you know what to look for. The real value comes down to reliability, ease of use, and confidence that your important mail won’t slip through the cracks. Whether you're launching a business, scaling a team, or simply tired of dealing with outdated mailroom processes, this guide compares top providers in 2025.

Best virtual mailbox and PO box services for business

How the top virtual mailbox services stack up in 2025. This includes what they offer, who they suit, and how they compare before we break them down in more detail individually.

1. Postal

Who it’s for

Postal is built for modern businesses that want a long-term, professional address and smarter mail handling. It's especially well-suited for remote teams, compliance-driven industries, and startups that want to automate the mailroom instead of managing it manually.

Pros

• AI tools to summarize mail, flag deadlines, and suggest follow-ups.
• Enhanced search with natural language queries.
• Clean interface with flexible mail actions (open/scan, forward, shred).
• High focus on security with PHI/PII recognition.
• Scales well with options for growing and enterprise teams.

Cons

• Not designed for package holding
• Base plan includes only one user; additional seats cost extra.
• Premium address locations only

Pricing

Startup: $49/month → 1 user, 100 mail pieces, alerts, scanning, shredding, 30-day storage.

Scaleup: $89/month → Adds AI features, enhanced search, integrations, auto-rules.

Enterprise: Custom pricing → For high-volume or compliance-heavy orgs; includes custom automations and white-glove support.

Trial: First 3 months free

2. US Global Mail

Who it’s for

US Global Mail is a great fit for individuals, small teams, and enterprises that want fast, reliable access to their physical mail. It’s especially useful for expats, remote workers, and compliance-driven businesses managing multiple recipients or locations.

Pros

• Fast scan turnaround (2–4 hours on higher-tier plans).
• Unlimited exterior scans on all plans.
• Free check deposits.
• 200+ app integrations (Slack, Dropbox, Trello, etc.).
• Strong security: SOC 2, HIPAA, 2FA, and encrypted infrastructure.

Cons

• Some features like user roles, exports, and mail automation are only on the highest Enterprise plan.
• Additional scan pages and storage incur extra fees.
• Communication around billing or policy changes has frustrated some users.

Pricing

Essentials: From $19.95/month → For expats and solopreneurs; includes unlimited exterior scans and 25 interior pages.

Virtual Teams: $45/month → Adds more scans, faster turnaround, and 60-day storage.

Enterprise: $85/month → 100 scans, team collaboration tools, automations, dedicated manager.

Rating

4.5★ (out of 5) on G2.

3. iPostal1

Who it’s for

iPostal1 works well for individuals, startups, and small businesses looking for flexibility, low-cost plans, and lots of location options. It's also ideal for entrepreneurs who want a virtual presence in multiple cities without committing to physical office space.

Pros

• Over 3,500 real street address locations in the U.S. and abroad.
• Plans starting at $9.99/month.
• Mobile app and desktop access to manage mail remotely.
• Packages accepted from all carriers (FedEx, UPS, USPS, DHL, Amazon).
• Optional phone and fax add-ons for full virtual office setup.

Cons

• Extra fees apply for mail forwarding and in-person pickup.
• Service quality can vary by location.
• Some users report delays in notifications or processing.

Pricing

• Virtual Mailing Address: From $9.99/month → Basic plan for individuals and families.
• Virtual Business Address: From $14.99/month → Includes business name use and registration support.
• Virtual Office: From $39.99/month → Adds local/toll-free phone, fax, and voicemail.
• Enterprise: Custom pricing → Tailored mailroom and software solutions for large businesses.

Rating

3.8★ (out of 5) on G2.

4. Physical Address

Who it’s for

Physical Address suits businesses and individuals who want full control over their mail without relying on third-party centers. It’s ideal for those who value stability, direct in‑house handling, and professional street addresses.

Pros

• Operates its own facilities—no third‑party shifts or unexpected closures.
• Real street addresses (e.g. “99 Wall St.”) that look polished and are officially recognized.
• Unlimited digital storage, free shredding, local pickup, and registered agent service.
• 24/7 mailbox access via web or mobile.
• Free check deposits and multi-user admin options.

Cons

• Service quality and mail timeliness can vary by location.
• Occasional complaints about account closures or payments without notice.
• Some users mention slower customer support or inconsistent experiences across centers.

Pricing

• Plan 30: $7.98/month → 30 envelope scans, 10 content scans, unlimited mail recipients.
• Plan 50: $10.98/month → 50 envelopes, 25 content scans, multi-user admin.
• Plan 100: $16.98/month → 100 envelopes, 50 content scans, suite number ending in zero (0).
• Plan 200: $26.98/month → 200 envelopes, 100 content scans, suite number ending in zero (0).

Rating

4.9★ (out of 5) on G2.

5. DakotaPost

Who it’s for

DakotaPost is a strong choice for full-time travelers, remote workers, and small businesses that want a permanent address with hands-on mail management. It’s especially appealing to those taking advantage of South Dakota’s residency benefits.

Pros

• Longstanding, reputable service with 10+ years of experience.
• Mail scanning, forwarding, shredding, and package storage included.
• Based in South Dakota—offers potential tax and legal advantages.
• Responsive customer support praised for helpfulness and onboarding.
• 24/7 portal access and secure document handling.

Cons

• Scans and mail forwarding incur additional per-item fees.
• Set-up fee and limited flexibility to change plans after sign-up.
• Scans are typically processed the day after request, not same-day.

Pricing

• My DakotaMail Premium: $199/year + $25 setup → 1–4 scheduled mailings/month, online viewing, junk mail filtering.
• My DakotaMail VIP: $259/year + $25 setup → On-demand forwarding, mail scans, shredding, 24/7 portal access.

Additional mail handling and shipping fees apply. Deposits are also required to cover postage and services.

Rating

No G2 rating listed yet.

6. Virtual Post Mail

Who it’s for

Virtual Post Mail (VPM) is a solid fit for remote businesses, digital nomads, and professionals who need more than just basic mail scanning. It’s particularly useful if you need proof of address, secure document handling, or want to manage banking and compliance from abroad.

Pros

• SOC 2 Type II and HIPAA certified—strong security for sensitive mail.
• Built-in check deposit, forwarding, digitization, and on-site mail handling.
• Optional TruLease and TruResidence plans for legal address verification.
• Free registered agent with all mailbox plans.
• Mail typically scanned and processed on-site, not shipped elsewhere.

Cons

• No transparent pricing. You must contact sales to get started.
• No mobile app at the time of writing.
• Some users report delays in replies or special requests.

Pricing

• Virtual Mailbox: (Pricing not publicly listed) → Daily mail processing with mail scanning, forwarding, check deposits, and HIPAA-compliant security.
• TruLease: (Pricing not publicly listed) → Weekly processing plus lease agreement, optional utility bill, and business verification tools (e.g. for Stripe, Shopify, banking).
• TruResidence: (Pricing not publicly listed) → Residential address with optional lease and utility documentation, suitable for DMV, taxes, and personal finance use.
• Custom Plans: Tailored pricing → Available for businesses with specific needs or compliance requirements.

Rating

3.7★ (out of 5) on G2.

7. PostScan Mail

Who it’s for

PostScan Mail is ideal for individuals, remote workers, and businesses that want a flexible virtual mailbox with locations across the U.S. It’s a strong pick if you’re after the best virtual PO box for managing mail from anywhere. The service is especially useful if you value mobile access, multiple address choices, and digital control over mail and packages.

Pros

• Real street addresses in dozens of U.S. cities, with plans starting at $10/month.
• All mail scanned and uploaded to your secure online dashboard.
• Forwarding, shredding, and check deposit options available.
• Works well for startups, travelers, and freelancers alike.
• Mobile apps available on iOS and Android.

Cons

• Some locations are unmanned. As such, mail may be rerouted across states for processing, causing delays.
• Lost packages and delayed uploads have been reported at certain addresses.
• Customer support responsiveness varies, especially during mail disputes.

Pricing

• Starter: $10/month → 30 mail items, no included scans, 2 recipients.
• Standard: $20/month → 60 items, 10 open-and-scans/month, 3 recipients.
• Premium: $30/month → 120 items, 20 scans/month, 6 recipients.

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Additional fees apply for forwarding, extra scans, storage, and more.

Rating

3.6★ (out of 5) on G2.

Best virtual mailbox for small businesses

Postal. If you're running a lean team or early-stage startup, Postal makes mailroom automation feel modern and manageable. It’s not just the AI tools—it’s the thoughtful interface, the built-in security, and the flexibility to grow without switching platforms later.

You get a real business address, privacy compliance, and admin control without sifting through clunky menus or needing IT support. For small businesses that want structure without friction, Postal is an easy win.

Cheapest virtual mailbox service

Physical Address. With plans starting at just $7.98/month, Physical Address is one of the most cost-effective options out there, especially if you want a real street address and in‑house mail handling. 

Despite the low price, it still includes perks like free shredding, digital storage, check deposits, and multi-user support. For individuals or businesses focused on essentials over bells and whistles, this is decent value without hidden complexity. Just know that service quality may vary slightly by location.

Best virtual mailbox for expats and individuals

US Global Mail. For expats, solo founders, and frequent movers, US Global Mail nails the basics without making you chase support or wait days for scans. It’s also a strong pick if you’re searching for the best virtual mailbox for individuals. You get unlimited exterior scans, fast document turnaround (as quick as 2–4 hours), and strong privacy protections.

It’s especially useful if you need check deposits or want to keep mail flowing while living abroad. The plans aren’t the cheapest, but the reliability makes up for it.

Frequently asked questions about the best virtual mailbox service

Looking for the best virtual mailing address? Whether you’re remote, abroad, or building a business, it pays to know what to expect. Get started with answers to these FAQs.

Can I open a bank account with a virtual mailbox?

Yes, but not all virtual mailboxes qualify. You’ll need one that offers a real street address. Some banks also require proof-of-address documents, especially when verifying business registrations or checking for compliance.

Is a virtual mailbox worth it?

Yes, a virtual mailbox is worth it for the flexibility, privacy, and reduced admin. The best online mail services make staying organized and being location-independent a whole lot easier.

Can I use a virtual mailbox as my physical address?

Some virtual mailbox services let you use their address as your physical one. Double check the fine print if you’re using it for things like taxes, banking, or government IDs.

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